These instructions are for Zoom (our recommended option). We do not have guides for the other technologies as yet, but they may arrive in future versions.
Create an account with Zoom. If already have an account, log in now. Only one person in your circle needs to have an account; other attendees can join without needing to sign up.
We suggest the following settings for a participatory memorial on Zoom.
Navigate to “My Account” in the top right corner of the homepage, then to the gray menu on the left side of the screen. Select “Account Management > “Account Settings”, or click this link.
Host Video: On
Participants video: On
Audio type: Telephone and computer audio
Join before host: Off
Require a password when scheduling new meetings: On
Embed password in invite link for one-click join: On
Only authenticated users can join: Off
Require password for participants joining by phone: On
Mute participants upon entry: On
Chat: On (unless xxx)
Private Chat: On
Autosaving Chat: On
Play sound when participants join or leave: Off
Always show meeting control toolbar: Off
Who can share: All participants
Who can start sharing when someone else is sharing: Host only
Annotation: (optional, turn off for higher security, could turn on for participants to draw together)
Whiteboard: (optional, turn off for higher security)
All participants to rename themselves: On
Hide participant profile pictures in a meeting: On (suggested)
Breakout room: On (if you intend to do break-out rooms as part of a closing reception)
Far end camera control: Off
Virtual background: On
Waiting room: On (allows you to set up without participants joining)
Show a "join from your browser" link: On
Allow live streaming meetings: Off (Turn on only if you want to share the meeting to a general public beyond the invitees)
Local recording: On (We recommend recording the memorial to save as a keepsake or tribute.)
Cloud recording: Optional (record locally because your Pro account probably won't have enough cloud space)
Automatic recording: Optional (this will take up space on your hard drive, but be sure to turn it on in advance of the memorial)